May | June - Issue 3 TB Connects

WHAT'S ON OUR AGENDA...

Dear TBC Community,

The Boston Consortium for Higher Education is at once happy and sad to announce the retirement of June Kevorkian effective June 30, 2018. Many of you have worked with June and are aware of the integral part she has played in the development of TBC. As Director of Program and Administration, she has been with TBC for 16 years and she will be missed by the staff, the Board and the many Communities of Practice she has championed and supported. Her facilitation and coordination of these Communities of Practice has led to many successes, too many to name but all to be celebrated!

Retirement won’t slow her down. June plans to continue to be involved in Higher Education in various ways. She will be at TBC until 6/30 and I know you will join me and the TBC Board, over the next several weeks as she gears up to start a new chapter, in wishing her well. To send a note: jkevorkian@boston-consortium.org

Have a wonderful summer!

Kitty Kennedy
Executive Director

The Susan Vogt Leadership Fellows Program

The 13th cohort of the Susan Vogt Leadership Fellows Program will “graduate” on May 22. The program honors the remarkable work and spirit of Susan Vogt, Vice President of Finance and Treasurer at Wellesley College from 2000 to 2003. Over 170 participants have been through the program from our member schools. The Fellows are taught by Joe Raelin, the Asa Knowles Chair at Northeastern University and author of Creating Leaderful Organizations: How to Bring Out Leadership in Everyone and The Leaderful Fieldbook: Strategies and Activities for Developing Leadership in Everyone.

The Fellows pick 10 topics on leadership to study and are assigned pre-works and have a dialogue about their experience with the topics. This year some of the topics included: leader as change agent, conflict management and influencer, mindfulness and resilience and diversity and coaching skills. The Fellows initiate a year-long project to give them an opportunity to apply their leadership learnings to real work within their institutions. Some examples of the most recent projects include: developing a mentorship program for new employees, developing common language for hands on instruction in the Title IX climate and, implementing a program to expand and strengthen the staff cross training program. To further their development, each Fellow has the opportunity to be paired with a leadership coach or mentor from within the Vogt alumni network.

For more information about this program, please contact Denise Iannone, The Susan Vogt Program Manager: diannone@boston-consortium.org.

Spotlight on Emergency Managers...Active Shooter Video

Last year, the emergency managers decided to undertake an important project, creating an Active Shooter Video that focused on Higher Education. At the time, there were very few videos that addressed a campus community. Planning sessions and research into all videos currently available resulted in working with Eric Fox and Jane Pikor at Emerson Productions to produce the video based on the script shared by Yale University, but including elements the group felt were needed additions (for example, students with disabilities). Each institution customized the beginning or end of the video for their college.

Through the collaborative efforts of the TBC Emergency Managers, the video has been shared with their peers across the country. Institutions have agreed to include an acknowledgement of TBC for the use of the video. The resulting video has received national acclaim and is currently in use in 99 colleges covering 31 states.

Recently, the work was the focus of two articles by the Department of Justice and another in The National Center for Campus Public Safety. Click here for the DOJ article.

A Word from Internal Audit… The “P” in PCard Does Not Mean Personal

There are two kinds of expenses that can be paid by employees of any organization - personal expenses and business expenses. When you are issued an institutional Purchasing or P Card, it may be used most anywhere and for most anything that you could purchase using a MasterCard or Visa. The card doesn’t know the difference and frankly, the coffee barista at Starbucks probably doesn’t care whose card it is. But a sound business policy would be to restrict the use of a PCard to only legitimate business expenses.

So for example, when is your morning cup of coffee a personal expense and when is it a business expense? Or the question could be asked this way; can I pay for this coffee with my institutions PCard? Like many questions related to internal audit, the answer is “it depends”. A way to determine the answer may be found by asking yourself a few questions:

  1. Am I alone?
  2. Am I with a business associate?
  3. If I’m with a business associate, are we holding a meeting and discussing business?
  4. Am I traveling for my job and staying overnight or spending an entire day away from my office?

The answers to these questions will determine if your morning cup of Joe is a legitimate business expense or not. For example, if you are alone and commuting to your office, don’t use your PCard. If you are traveling for your job either overnight or spending the day working at a remote location (not your home) it might be ok to charge that coffee on your PCard. If not, that cup of Joe could end up on your W-2 form as taxable income.

Questions? Contact TBC Audit Manager egiroux@boston-consortium.org.